Information clause for users of e-learning courses


In accordance with Article 13(1) and (2) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR), we inform you that:

The Controller of data pertaining to e-learning course users is KAN sp. z o.o. ul. Zdrojowa 51, 16-001 Kleosin. The Controller has appointed a Data Protection Officer. The Data Protection Officer can be contacted at the following e-mail address: inspektor@kan-therm.com

Personal data collected and processed by KAN Sp. z o.o. is processed for the following purposes:

a) If you are an employee/co-worker of the Controller:

  • for the purpose of providing mandatory training to the Controller’s employees – under Article 6(1)(b) and (c) of the GDPR,
  • for the purpose of continuing professional development of employees – under Article 6(1)(b) of the GDPR, as fulfilment of the employer’s obligation to provide employees with proper work tools, to prepare them for their work duties,  
  • in order to fulfil the legitimate interest of the Controller – which is to manage the competences and skills of employees, to assess the employee’s commitment, their training performance under Article 6(1)(f) of the GDPR.

b) If you are our Customer, a Customer’s employee or another user of e-learning courses:

  • for the purpose of providing training on products and services offered by the Controller on the basis of the Training Regulations or a separate agreement concluded with the Controller – under Article 6(1)(b) of the GDPR,
  • in order to fulfil the Controller’s legitimate interest – which is the management of the Controller’s service points, competences and skills of the authorised service points, assessment under Article 6(1)(f) of the GDPR.

Your personal data will be stored:

a) to the extent that the Controller processes the employee’s personal data – for no longer than a period of 3 years from the date of termination of the employment relationship/contract with the employee/co-worker,

b) to the extent that the Controller processes the personal data of the Customer, the Customer’s employee or any other user of e-learning courses – for the duration of the training course or the concluded agreement, but no longer than for the period in which the Controller, as the provider of the warranty for the products, provides the warranty for the given type of product.

After this period, the data will only be processed to the extent and for the duration required by law, including tax and accounting regulations. The period for processing personal data may be extended each time by the period of the limitation for claims if the processing of personal data is necessary for the Controller to pursue possible claims or defend against such claims.

The recipients of your personal data will be the providers of the e-learning platform and providers of such services as legal aid entities, insurance companies, tax offices, public administration bodies, e.g. the police, public prosecution services, courts, enforcement bodies.

You have the right to: access the content of your personal data, including requesting a copy of your personal data and their rectification, erasure of your personal data (right to be forgotten), restriction of the processing of your personal data, have your personal data transferred to another controller, object to the processing of your personal data. You have the right to object to the processing of your personal data for purposes stipulated in Article 6(1)(f) of the GDPR for reasons related to your particular situation. You have the right to lodge a complaint with the President of the Personal Data Protection Office if you consider that the processing of your personal data violates the provisions of the GDPR.

The provision of your personal data in connection with the participation in training courses is, in the case of the Controller’s employees, a contractual requirement and, in the case of other entities, voluntary but required for the provision of access to the training course in question.